Table Clinic Presenter Application

Acceptance: All applications for the scientific sessions are reviewed and considered by The Thomas P. Hinman Dental Meeting Table Clinics Committee. The Hinman Meeting accepts those presentations that best relate to the improvement of public health and the science and art of dentistry.

*These presentations must be purely scientific and devoid of all commercialism.

*The Hinman Meeting reserves the right to reject or cancel the appearance of any person or to reject the material submitted for distribution or exhibition at any time.

General Information: Each presenter will receive complimentary meeting registration and a lunch voucher for the day of the presentation. Presenters of Table Clinics will not be reimbursed for any expenses. Presenters are responsible for providing their own audiovisual equipment. Call Ken Race with PRG Audio Visual Company at (404) 214-4800 for A/V rental information. Table Clinics will be located in the Georgia World Congress Center, on the Exhibit Hall in the back of the 1900 aisle. Table Clinics are presented on Thursday, Friday and Saturday, at the times listed above. Set-up will begin 30 minutes before each time slot. This program will consist of informal table-top presentations which must be shown or demonstrated completely in 10 minutes or less, and repeated throughout the 3-hour Table Clinic session. Visual aids may be developed and used to supplement the clinic. Each booth will have a 6' table an 8'x4' bulletin board and access to one power outlet. All components of the table clinic must fit on the table top or bulletin board.

Digital Displays: Digital displays (ppt, videos, etc) is permissible, but sound devices may not be used unless accompanied by individual earphones.

Trade Names: Promotion of any product or service by trade name is prohibited. Drugs and products mentioned in the presentation generally should be identified by chemical formulas or by generic name. Trade names may be used for identification and clarification purposes only. Should use of trade names be advantageous to the attendees understanding of the presentation, the rationale should be submitted to the Hinman Meeting sixty (60) days in advance of the meeting.

Patient Demonstrations: Demonstrations involving procedures on patients or live models generally will not be permitted, unless given prior written approval by the Hinman Meeting. Such demonstrations will only be allowed, if, in the opinion of the Meeting after consultation with representatives of the appropriate committee, such demonstrations do not violate local law and would contribute significantly to the art and science of dentistry.

Advertising Sales: No advertising matter, commercial promotion, solicitation or sales of any type are permitted in the Table Clinics program.

Handout Material: A copy of all literature to be distributed must be submitted for approval with this application. Arranging and paying for duplication of any handout material is the sole responsibility of the presenter. Prior to the Meeting, all handout material will be examined. Any material that did not receive prior approval will be removed.

Liability: Although the Hinman Meeting provides security service in the exhibit hall, neither the Hinman Meeting, the proprietor, nor the operator of the exhibit hall can assume liability for damage or loss to goods or property of an exhibitor, clinician or lecturer. Therefore, each clinician who signs and submits an application (which is accepted by the Hinman Meeting) expressly releases and agrees to hold harmless the Hinman Meeting, the proprietor and the operator of the exhibit hall from any and all liability for damage or loss to his or her goods or property.

Additional Information: Requests for additional information or clarification of regulations should be forwarded to the Hinman office prior to the Meeting.

All primary and co-presenter badges, ribbons and lunch tickets will be mailed directly to the primary presenter listed on this application.

As a professional organization, The Hinman Dental Society of Atlanta, Inc. (the “Society”) insists upon maintaining an atmosphere of decorum, courteousness, and professionalism. The Society is dedicated to providing a safe, harassment-free, and inclusive experience for all participants at all Society-organized events and has a zero-tolerance policy for harassment of participants in any form. Participants include but are not limited to Society employees, members, attendees, guests, staff, speakers, sponsors, exhibitors, Advisory Committee members, and Executive Council members. A Society-organized event includes business at the Society office as well as The Thomas P. Hinman Dental Meeting and official social events and receptions, the Hinman Annual Meeting and other membership meetings, board meetings, committee meetings, and any other event for which attendees are asked to RSVP or register through the Society.

Harassment includes but is not limited to offensive comments or gestures related to gender, gender identity, age, sexual orientation, disability, physical appearance, race, ethnicity, or religion. Harassment also includes but is not limited to intimidation, bullying, stalking, following, harassing photography or recording, sexual images in public spaces, sustained disruption of presentation or other event, inappropriate physical contact, and unwelcome sexual attention. Harassment can occur in real or virtual space, including social media related to a Society-organized event.

If you observe or experience harassing behavior that you believe is in violation of the Code of Conduct, please report the incident immediately to the Hinman office at (404) 231-1663 and ask to speak to either the President or the Executive Director regarding an incident of harassment. The Society will take every complaint seriously and investigate each complaint promptly, thoroughly, and impartially. All complaints will be handled as confidentially as possible. The Society reserves the right to determine, in its sole discretion, whether any behavior at any Society-organized event is unacceptable and in violation of this Code of Conduct. In the event that it is determined that an individual has violated this Code of Conduct or has otherwise engaged in conduct that is deemed to be improper, prejudicial, or detrimental, the Society reserves the right to discipline such individual, including but not limited to (1) removing any such individual from the event or meeting with no refund of any fees paid, (2) barring any individual from attending future Society events or meetings, and/or (3) suspending any such individual’s Society membership or terminating any such individual’s Society membership with no refund of any dues paid, or any other disciplinary action authorized under Article III, Section 8 of the Bylaws.

The Society shall have no liability whatsoever arising out of its interpretation and enforcement of the Code of Conduct.