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Important Dates


Saturday, June 1, 2019

  • Application due, along with a 50% deposit. Booth Applications went live onsite this year on March 20. There are still booth spaces available. You may apply by clicking here.  

Friday, November 1, 2019

  • Last day to cancel and receive full refund of monies paid. Any cancellations between November 2, 2019 and January 14, 2020 will receive deposit payment minus a flat $500 per 10' x 10' administration fee. All requests must be in writing and no requests for refunds will be generated on or after January 15, 2020.

Monday, December 2, 2019

  • Exhibitor booth personnel pre-registration begins. All confirmed exhibitors may register their booth personnel online by going to the Exhibitor Portal found in the box to your right under "Exhibitor Tools." You will need your password to register. 
  • Exhibitor Kit goes live. You can find a link to the kit in the Exhibitor Portal found in the box to your right under "Exhibitor Tools". You will need your password to login. 

Tuesday, January 14, 2020

  • Final payment due.
  • Certificate of Insurance due. No exhibitor will be allowed to set up their booth or exhibit unless they provide a Certificate of Insurance. Submit an electronic certificate of insurance here.
  • Final opportunity to edit your company contact information and select your product category listing for the onsite Program and Exhibits Guide, Hinman website and mobile app.
  • Sponsorship Graphics Due

Wednesday, January 25, 2020

  • Deadline for reserving ad space in the Program & Exhibits Guide (printed program available to attendees onsite).

Wednesday, February 19, 2020

  • Group Rooming lists due to Hinman Housing powered by Eventsphere
  • Exhibitor Appointed Contractor form due, and a certificate of insurance must be furnished by the exhibitor appointed contractor. EAC form is found in the Freeman Service Kit.
  • Early-bird deadline for ordering utilities online from the Georgia World Congress Center.
  • Deadline to Pre-register your booth personnel to receive your badges in the mail. Otherwise, badges will be available for pick up onsite beginning Wednesday, March 18.
  • Freeman advance warehouse begins receiving shipments.

Friday, February 21, 2020

  • Early-bird deadline for ordering lead retrieval. 

Tuesday, February 25, 2020

  • Deadline to submit ad artwork in the Program & Exhibits Guide (printed program available to attendees onsite).
  • Complimentary Booth Equipment form deadline (forms submitted after this date will not be accepted. NO EXCEPTIONS). The Complimentary Booth Equipment comes with:
    • Four-foot skirted table
    • Two side chars
    • One waste basket
    • Booth ID sign
    • 120 v electrical outlet
    *To receive these items you MUST fill out this form found in the Freeman Service Kit.
  •  Pre-registration mailing lists are available. 

Thursday, March 12, 2020

  • Last day for Freeman advance warehouse to receive shipments without incurring a fee.

Tuesday, March 17, 2020

  • First day shipments may be received at The Georgia World Congress Center.
  • 8 a.m. - 8 p.m. Exhibitor Move-in.
    GWCC Service desk open 8 a.m. - 5 p.m.
    Freeman Service desk open 8 a.m. - 8 p.m.
  • Click here for Personally-owned vehicle move in and out directions: POV Access Instructions

Wednesday, March 18, 2020

  • 8 a.m. - 8 p.m. Exhibitor Move-in. 
    GWCC Service desk open 8 a.m. - 5 p.m.
    Freeman Service desk open 8 a.m. - 8 p.m.
  • 10 a.m. - 5 p.m. Exhibitor Registration

Thursday, March 19, 2020

  • 8 a.m. - 5:30 p.m. Exhibitor Hall Access Hours
  • 8 a.m. - 5 p.m. Exhibitor Registration
  • 9:30 a.m. - 5 p.m. Exhibits Open

Friday, March 20, 2020

  • 8:30 a.m. - 6:30 p.m. Exhibitor Hall Access Hours
  • 8 a.m. - 5 p.m. Exhibitor Registration
  • 9:30 a.m. - 6 p.m. Exhibits Open

Saturday, March 21, 2020

  • 8:30 a.m. - 10 p.m. Exhibitor Hall Access Hours
  • 9:30 a.m. - 3 p.m. Exhibits Open
  • 3 p.m. - 10 p.m. Exhibitor Move-out

Sunday, March 22, 2020

  • 8 a.m. - 4 p.m. Exhibitor Move-out

   ALL DEADLINES WILL BE STRICTLY ENFORCED

 

The Hinman Dental Society of Atlanta  • 33 Lenox Pointe NE, Atlanta, GA 30324-3172  • Tel: (404) 231-1663  • Copyright © 1996-2019 Hinman Dental Society of Atlanta