Important Dates

March 16, 2022

• Booth space application is available for the 2023 Hinman Dental Meeting.  

December 1, 2022

• Last day to cancel and receive full refund of monies paid. Any cancellations between December 2, 2022 and January 16, 2023 will receive payment minus a flat $500 per 10' x 10' administration fee. All requests must be in writing and no requests for refunds will be generated on or after January 17, 2023.

December 14, 2022

• Exhibitor booth personnel pre-registration begins. All confirmed exhibitors may register their booth personnel online by going to the Exhibitor Portal found in the box to your right under "Exhibitor Tools." You will need your password to register. 
• Exhibitor Kit goes live. You can find a link to the kit in the Exhibitor Portal found in the box to your right under "Exhibitor Tools." You will need your password to login. 

January 16, 2023

• Final booth payment due.
• Certificate of Insurance due for in-person exhibitors. No exhibitor will be allowed to set up their booth or exhibit unless they provide a Certificate of Insurance to the Exhibits Manager, Wendy McGar at wmcgar@hinman.org. Certificates of insurance can be uploaded here.
• Final opportunity to edit your company contact information and select your product category listing for the Hinman website and mobile app.

February 14, 2023

• Deadline to pre-register your booth personnel to receive your badges in the mail.  Otherwise, badges will be available for pick up onsite beginning Wednesday, March 10.
• Attendee Pre-registration mailing lists are available.
• Early-bird deadline for ordering lead retrieval. 
  Due to data privacy issues, starting this year, the barcodes used for Lead Retrieval will be encrypted.  If you are planning to use your own lead retrieval system, use the lead retireval order form to purchase a developer kit which will include the decryption key.
  
• Freeman early order discount deadline. This includes the Complimentary Booth Package (one electrical outlet, 2 side chairs, one wastebasket and a 6' skirted table per booth).

February 15, 2023

• Freeman warehouse begins receiving crated, boxed or skidded materials. Material arriving after March 07, 2022 will be received at the warehouse with an
  additional after deadline charge.

March 13, 2023

March 14, 2023

• 8 a.m. - 8 p.m. Exhibitor Move-in 
• Freeman Service desk open 8 a.m. - 5 p.m.

March 15, 2023

• 8 a.m.  - 8 p.m. Exhibitor Move-in
• Freeman Service desk open 8 a.m. - 5 p.m.
• 2023 Booth Application is available.

March 16, 2023

• 8 a.m.  - 5:30 p.m. Exhibitor Hall Access Hours
• 9:30 a.m. - 5 p.m. Exhibits Open

March 17, 2023

March 18, 2023

• 8 a.m. - 3 p.m. Exhibitor Hall Access Hours
• 9:30 a.m. - 3 p.m. Exhibits Open
• 3 p.m. - 10 p.m. Exhibitor Move-out