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Important Dates

March 20, 2024

July 1, 2024

  • Last day to apply to be included in the first round of assignments.

July 15, 2024

  • Booth assignments begin. Assignments are made based on priority points. Booth assignments take approximately three months if applications are received by the July 1 deadline. 

December 2, 2024

  • Last day to cancel and receive full refund of monies paid. Any cancellations between December 3, 2024 and January 16, 2025 will receive payment minus a flat $500 per 10' x 10' administration fee. All requests must be in writing and no requests for refunds will be accepted on or after January 17, 2025.

December 16, 2024

  • Exhibitor booth personnel pre-registration begins. All confirmed exhibitors may register their booth personnel online by going to the Exhibitor Portal. You will need your password to register. 
  • Exhibitor Kit goes live. You can find a link to the kit in the Exhibitor Portal. You will need your password to login. 

January 16, 2025

  • Final booth payment due.
  • Certificate of Insurance due for in-person exhibitors. No exhibitor will be allowed to set up their booth or exhibit unless they provide a Certificate of Insurance to the Exhibits Manager, Wendy McGar at wmcgar@hinman.org. 
  • Final opportunity to edit your company contact information and select your product category listing for the Hinman website and mobile app.
  • Sponsorship Graphics Due.                                                                                                                                         

January 28, 2025

  • Group Rooming lists due to Hinman Housing powered by EventSphere.

February 14, 2025

  • Deadline to pre-register your booth personnel to receive your badges in the mail.  Otherwise, badges will be available for pick up onsite beginning Wednesday, March 19.
  • Early-bird deadline for ordering lead retrieval. Due to data privacy issues, the barcodes used for Lead Retrieval will be encrypted.  If you are planning to use your own lead retrieval system, use the lead retrieval order form to purchase a developer kit which will include the decryption key.
  • Freeman early order discount deadline. This includes the Complimentary Booth Package (one electrical outlet, 2 side chairs, one wastebasket and a 6' skirted table per booth).

February 21, 2025

  • Freeman warehouse begins receiving crated, boxed or skidded materials. Shipments arriving after March 13, 2025 will receive an additional charge.

March 18, 2025

  • 8 a.m. - 8 p.m. Exhibitor Move-in 
  • Freeman Service desk open 8 a.m. - 5 p.m.
  • Shipments can begin arriving at the Georgia World Congress Center

March 19, 2025

  • 8 a.m.  - 8 p.m. Exhibitor Move-in
  • Freeman Service desk open 8 a.m. - 5 p.m.
  • 2025 Booth Application is available.

March 20, 2025

  • 8 a.m.  - 5:30 p.m. Exhibitor Hall Access Hours
  • 9 a.m. - 5 p.m. Exhibit Hall Open

March 21, 2025

  • 8 a.m.  - 6:30 p.m. Exhibitor Hall Access Hours
  • 9 a.m. - 5 p.m. Exhibit Hall Open

March 22, 2025

  • 8 a.m. - 3 p.m. Exhibitor Hall Access Hours
  • 9 a.m. - 2 p.m. Exhibits Open - Exhibit Booths MUST STAY OPEN until 2 p.m. and those exhibitors working their booth must take this into consideration when booking flights. There will be NO Exceptions for early move-out. 
  • 2 p.m. - 10 p.m. Exhibitor Move-out



The Hinman Dental Society of Atlanta  • 33 Lenox Pointe NE, Atlanta, GA 30324-3172  • Tel: (404) 231-1663  • Copyright © 1996-2024 Hinman Dental Society of Atlanta