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2021 Exhibits Information for First-Time Exhibitors

2021 Exhibit Hall Dates

Thursday, March 11
9:30 a.m. - 5 p.m.


Friday, March 12
9:30 a.m. - 6 p.m.


Saturday, March 13
9:30 a.m. - 3 p.m. 


A final decision regarding the format of the 2021 Hinman Dental Meeting will be made soon. Until then, the 2021 booth application process is suspended. You will receive notification via email from the exhibits manager, Wendy McGar. For further questions or concerns, please email Wendy at wmcgar@hinman.org. If you are interested in exhibiting and want to be added to our database, please click here. 


What are the 2021 exhibit space fees?

10' x 10' Linear Booth...........$3,450
10' x 10' Corner Booth..........$3,850
Island Surcharge.....................$3,450 per booth eliminated
A $500 per 10' x 10' booth space deposit is due upon submitting the Exhibitor Space Application and the remaining 50% booth deposit is due at assignment. Your booth will remain in reserved status for thirty days until the deposit is paid. If the deposit is not received, your booth will be released. The remaining balance is due on January 15, 2021.


Which booth spaces are available?

Use this link to visit the 2021 floor plan. On your application, list more than one booth request in case your first choice is no longer available.


What is the process for booth assignments?

Assignments start August 24, 2020. All applications submitted by this deadline will be included in the first round of assignments. Assignments are based on priority points and take 2 - 3 months to complete before the next round begins.


How do you create a company record and receive a password to apply?

  1. Click here to go to the Exhibitor Portal.
  2. Fill out your information and submit. This adds you to our exhibitor database.
  3. Once submitted, your password will appear at the top of the confirmation page and in a confirmation email.
  4. Once you have received your password, click on the Booth Space Application, enter your password, fill out the form and submit. (Please do not submit an application at this time). The exhibits manager, Wendy McGar will send a notice once the show format has been determined).

What are priority points and how are they accumulated?

Exhibit space is assigned based on priority points.  Each year, a company can gain up to 4 priority points for each of the following:


  1. Applying to exhibit on show site for the next year’s meeting.
  2. Completing the post show survey.
  3. Booking your hotel room(s) through Hinman Housing powered by Eventsphere. One priority point is applied upon completion of your hotel stay.
  4. Consecutive year of exhibiting as the primary contract holder with the Meeting. 



First Time Exhibitor Booth Package:

For $400 you can look like a seasoned exhibitor. A First Time Exhibitor booth package comes with:

  1. Six foot' skirted table
  2. Two chairs
  3. Wastebasket
  4. Carpet
  5. 120v electrical outlet

Simply type FTE in the “Special Instructions” box on your application or email Wendy McGar, Exhibits Manager and we will add this to your order. Deadline to apply for the FTE package is February 10, 2021. 


Certificate of Insurance Requirement:

Hinman Exhibitors are required to carry a liability policy for their booth space. When you apply to exhibit, exhibiting companies agree to adhere to the Hinman rules and regulations which details this requirement. The RainProtection Insurance offers inexpensive coverage. Click here for complete information. 


First-Time Exhibitor Tips:

If you’ve never exhibited before, check out these great tips from Hinman’s service contractor, Freeman Co. First Time Exhibitor Do's and Don'ts.

First-Time Exhibitor Sample Budget:

Here is a sample budget worksheet from Freeman Co. to help make the most of your exhibiting experience.
Budget Worksheet Sample.


Electricity in Your Booth:

Here is an article from the Center for Exhibition Industry Research (CEIR) on booth electricity.

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